---

 

Travel and Off-Site Meeting Policy

Protect your data from lost and theft

Travel and Off-Site Meeting Policy - Protection of data and software is often is complicated by the fact that it can be accessed from remote locations. As individuals travel and attend off-site meetings with other  employees, contractors, suppliers and customers data and software can be compromised.  This policy is seven (7) page in length and covers:

• Laptop and PDA Security
• Wireless and Virtual Private Networks (VPN)
• Data and Application Security
• Public Shared Resources
• Minimizing attention
• Off-Site Meetings
• Remote Computing Best Practices

This policy has been updated to reflect the requirements of PCI-DSS, Sarbanes-Oxley, HIPAA, and ISO.  The policy comes as both a WORD file and a PDF file utilizing a standard CSS style sheet.

Laptops can and do get lost or stolen. In studies conducted by several security firms, it has been found that over 50% of all lost or stolen laptops disappear at airport security checkpoints an departure gates. Unfortunately almost 70% of these laptops are never recovered.

---

Individual Policies

All of the policies that are provided here are contained within one or more of the templates that are on this site. These policies have been added as individual documents in WORD format (WORD 2003 and WORD 2007) for those clients who just need this particular policy. All policies are Sarbanes-Oxley, HIPAA, PCI-DSS, and ISO compliant.

The policies have just been updated to comply with all mandated requirements and include electronic forms that can be Emailed, filled out completely on the computer, routed and stored electronically -- a total solution.

• CIO IT Infrastructure Policy Bundle (All of the policies below are included as individual MS Word files and a single PDF file. Electronic forms are all individual documents that are easily modifiable)
  • Backup and Backup Retention Policy
  • Blog and Personal Web Site Policy (Includes electronic Blog Compliance Agreement Form)
  • BYOD Policy Template (Includes electronic BYOD Access and Use Agreement Form)
  • Incident Communication Plan Policy (Updated to include social networks as a communication path)
  • Internet, e-Mail, Social Networking, Mobile Device, Electronic Communications, and Record Retention Policy (Includes 5 electronic forms to aid in the quick deployment of this policy)
  • Mobile Device Access and Use Policy
  • Patch Management Policy
  • Outsourcing Policy
  • Record Management, Retention, and Destruction Policy
  • Sensitive Information Policy (HIPAA Compliant and includes electronic Sensitive Information Policy Compliance Agreement Form)
  • Service Level Agreement (SLA) Policy Template with Metrics
  • Social Networking Policy (includes electronic form)
  • Telecommuting Policy (includes 3 electronic forms to help to effectively manage work at home staff)
  • Travel and Off-Site Meeting Policy
  • IT Infrastructure Electronic Forms

 

 

 

 

 

 

IT Policies and Procedures News

---

BYOD impacts mobile device policy

CIOs are looking into a wide range of devices.  Most published data shows that the most capital expenditures are related to mobile devices - tablets (rising), laptops (declining), and smartphones (rising).  A "post-laptop" era many not necessarily mean that laptops will disappear from the workplace. Rather smartphones and tablets can perform certain functions more efficiently than a laptop. Asides from communication, smartphones are mostly used for very light work, such as checking email or quick web browsing. Tablet users find a broader variety of applications, including note-taking and presentations.

One implication is that CIOs will need to manage a suite of three devices for those workers who require flexibility in their computing options. Many CIOs are exploring mobile device management (MDM) tools, while others are adopting Bring Your Own Device (BYOD) policies by giving workers device stipends and transferring the liability and support away from the IT department.
 

- more info

---

Infrastructure focus of IT Budgets

Mobility and wireless network infrastructures are the big takers when it comes to IT budget planning for 2012, according to a research study. Organizations are moving to the next stage of the IT infrastructure build-out across multiple budget areas, and the 2012 IT Investment Patterns Study shows how the strategy trends of innovation, integration and reversion are having a significant impact on 2012 spending patterns.

The IT environment is too complex to rely on outmoded ways to keep the business functioning and thriving flawlessly. To balance the many crucial and changing enterprise demands to move the organization forward, an IT governance process is required. This increases risks in expectations of IT --- the growth of the Internet, compliance concerns, mobile computing and advanced security risks – as reasons for the critical need for IT governance. Instituting a governance process can serve as a catalyst that can effectively bring together the dynamics of cross-enterprise communication and summarize key, relevant data to provide critical metrics to make informed decisions.

- more info

---

Cloud becomes more robust

CloudOn does several things right. First, it uses your Dropbox or Box cloud storage to save and access the files you are working on, and you can use both services, such as to separate personal and work projects. That means no messy file transfers before you go or when on the road, as OnLive requires. Your files are accessible from a variety of devices, including your iPad for access by other apps. If you use Box's enterprise service offering, you can even take on files in a workgroup setting and under IT management policies.

Second, CloudOn uses native iOS capabilities where it makes sense. For example, when working with text, you get the iPad's own onscreen keyboard or you can use a Bluetooth keyboard, if you have one -- not the funky, too-small Windows 7 floating keyboard. CloudOn even adds to the standard oscreen ipad keyboard Windows-specific keys: the Ctrl, Alt, Del, and Esc keys, the F1 through F12 function keys, and the four cursor keys. You also get file sharing via email using the standard iOS Share facility.

- more info

---

[New Topic]

With the advent of user owned device and the ever increasing mandated requirements for record retention and security CIO are challenged to manage in an ever more complex and changing environment. 

Before you start the process of implementing BYOD policies the CIO needs to ensure that what is created meets the an enterprise’s compliance, culture and operational requirements.  This requires defining the scope and objectives of the policy:

• Cost - Who will pay for the data plan? Will rewards will you provide to get people to buy in?
• Agree to Acceptable Use - What terms will you include in your Acceptable Usage Policy, and how will you ensure your employees understand and agree to it?
• Mandated requirements :   You will have to account for factors such as open source variables for  Android implementations for different devices  and any security or regulatory requirements that relate to your industry (i.e. Healthcare HIPAA compliance)
• Security: Will the policy state how you enforce passwords? Encryption? Do you want to blacklist any applications?
• Management: How will you manage the devices connected to your network?

- more info

---

Major data breach

Global Payments: Data breach is contained but is removed as a credit card processor by Visa and MasterCard.

Security incidents are rising at an alarming rate every year. As the complexity of the threats increases, so do the security measures required to protect networks and enterprise critical data. CIOs, Data center operators, network administrators, and other IT professionals need to comprehend the basics of security in order to safely deploy and manage data and networks today.

It was first reported that Global Payments suffered a security breach, where as many 50,000 cardholders may have had their information exposed.  Then after some investigation that number escalated to over 1,500,000.

Global Payments processes card payments between merchants and banks, sitting in the middle-ground directing where payment data should go.

Global Payments, a third-party payments processor to Visa and MasterCard credit and debit cards, said that while customer data may be at risk, the data breach has been "contained to the best of our ability."

- more info

---

Apple uses bogus number to mis-direct media attention

 Apple says that it has created or supported more than 500,000 jobs. Phishing attacks cost the economy $234 billion a year. And giving social and mobile CRM tools to salespeople makes them 26.4 percent more productive. This is all PR hype

Apple's attempt at statistical flimflammery is offensive because it is a transparent attempt to change the public conversation about Apple from the question of poor labor practices in the Chinese factories that make iPhones and iPads to job creation.

- more info

---

Older workers are not retiring

Few mature professionals are planning to retire soon, according to CareerBuilder. Fifty seven percent of workers age 60 plus surveyed said they would look for a new job after retiring from their current company.  Some continue working to compensate for the hit personal and retirement savings took during the recession. But it's not all about money.

Many still feel they have too much to contribute to even consider retirement. And many employers agree; several said they plan to hire older employees this year. Whether mature workers are motivated by financial concerns or simply enjoy going to work every day, we're seeing more people move away from the traditional definition of retirement to seek employment in new jobs. At the same time, employers are seeing the value these mature workers can bring to an organization, from their intellectual capital to their mentoring and training capabilities.

- more info

---

Cloud management for DOD won by a small business

Data Computer Corporation of America has won two Defense Department task orders worth roughly $4.3 million for cloud computing services.

Under the terms of the task orders, which will be completed over a two-year time period, the company will provide the DOD with cloud computing design and development, as well as operations and maintenance support services.

The company, a small business, will provide expertise in cloud computing architecture design and development, as well as software analysis, design, integration and testing.

In addition theywill perform cloud architecture integration, including map-reduce processing, application management, and data visualization.

- more info

---

Cybersecurity Act of 2012 gives DHS control of Internet

The Cybersecurity Act of 2012 calls for the Department of Homeland Security (DHS) to assess risks and vulnerabilities of computer systems running at critical infrastructure sites such as power companies and electricity and water utilities and to work with the operators to develop security standards that they would be required to meet.

Senators are taking another crack at pushing a broad cybersecurity bill three years in the making, once again stripping a controversial Internet "kill switch" and making other concessions in a bid to find an elusive bipartisan majority in an election year. 

The DHS would determine which companies fit the definition of critical infrastructure as defined by systems "whose disruption from a cyber attack would cause mass death, evacuation, or major damage to the economy, national security, or daily life." Companies would have the right to appeal the designation, under the measure introduced by Sens. John D. (Jay) Rockefeller IV, (D-West Virginia), Joe Lieberman (I-Connecticut), Susan Collins (R-Maine) and Dianne Feinstein (D-California).

Owners or operators of critical infrastructure systems would need to determine how to best meet performance requirements and to verify that that they were doing so, with owners having the ability to either "self-certify" compliance or use a third-party assessor.

- more info

---

Hiring trend up for IT Pros

Demand for IT professionals is steadily increasing, confidence is rising once again. The latest IT Employee Confidence Index reveals that optimism levels have climbed.

CIO and HR executives are seeing great demand for project managers, analytics professionals and .NET application developers, demonstrating that companies are opening their budgets and embracing technology implementation. And one-quarter of all employers are actively looking for new staff, meaning CIOs and other tech managers must focus on the needs of IT teams to avoid unnecessary hiring and re-training costs.

- more info

---

iPhone5 to make remote computing easier

According to the Jan. 25 report’s "reliable source at Foxconn in China," the various prototypes circulating around that production facility share some common features, including a 4-plus-inch display and a casing that no longer follows the design aesthetics of the iPhone 4 and iPhone 4S. "No teardrop-shaped devices, as rumored in the lead up to the iPhone 4S," related 9to5Mac. "Samples so far have been symmetrical in thickness (also longer/wider)."

Scuttlebutt concerning a larger iPhone 5 screen has circulating for some time, as the blog points out. That being said, variations between the prototypes suggest that Apple has yet to settle on a release version. If Apple follows the release cadence it established with previous iPhone iterations, this newest smartphone could make its debut in either the summer or early fall timeframes.

- more info

---

IT Hiring Trends

If you've been promising your loyal IT staffers that you'll take care of them with raises when the economy turns around, 2012 is unlikely to be the year you get to make good on those promises. While employees in some roles will see increases this year, raises will be held in check, according to the most recent annual salary survey and forecast from Janco Associates. And CIOs and other executive-level IT managers will be in the same boat, likely to see level compensation from last year.

Find out what it's all about. See the IT 2012 IT Salary Survey

- more info

---

Factors to Consider in a Disaster Recovery & Business Continuity Plan

The Janco Disaster Recovery Plan & Business Continuity Template takes into consideration all of  the items related to various layers of operations that most enterprises need to consider if they want to continue after a disaster occurs. These include:

   

• Strategy - Items related to the strategies used by the business to complete day-to-day activities while enabling continuous operations. Examples include financial, manufacturing and disaster recovery strategies.
• Organization - Items related to the structure, skills, communications and responsibilities of your employees. Examples include human resources, training, and internal and external communications.
• Applications and data - Items related to the software necessary which enable business operations, as well as the method used to develop that software. Examples include customer relationship management (CRM) applications, enterprise resource planning (ERP) applications, databases and transaction processors.
• Processes - Items related to the critical business processes necessary to run the business, as well as the IT processes used to ensure smooth operations. Examples include accounts receivable, accounts payable, change manage­ment and problem management.
• Technology - Items related to the systems, network and industry-specific technology necessary to enable your applications and data. Examples include host systems, workstations and Internet Protocol (IP) networks.
• Facilities- Items related to the buildings, factories and offices necessary to house your organization and your production or service technologies. Exam­ples include data centers, office buildings and physical security operations.

- more info

---

Patch Management Policy Released

With the ever rising availability of enterprise data to mobile users there has been a significant increase in security exposure for information and network assets. The CEO of Janco Associates said, "As many as 90 percent of successful attacks are against vulnerabilities in which a patch already exists. Despite this statistic, many computers do not have the latest security patches installed, putting organizations at serious risk from a variety of malware threats. Patches are time-consuming to track and administer, and it is often difficult to see which computers actually have critical patches installed correctly. Without this visibility, IT managers have no simple method of identifying computers most at risk." He added, "To meet this requirement Janco has added a Patch Management Policy to its popular CIO Infrastructure Policy Bundle."

- more info

---

Microsoft's IE follows FireFox spell check to be added

Firefox has had spell check implemented for several versions.  Microsoft is now trying to catch up.

Microsoft is adding a commonly requested feature - spell-checking - to Internet Explorer (IE) 10. The  feature is part of the already-released IE 10 developer previews, but Microsoft called it out and explained it in detail on the IEBlog.

IE 9 doesn't include spell-checking. That lacking feature is cited by more than a few users as one reason they aren't using IE 9. But because IE 10 will be the version of IE bundled with Windows 8, which will be optimized for touch input, spell checking is no longer taking a back seat.

- more info

---

Healthcare IT jobs are plentiful

Many IT expertise pros have lost jobs, however healthcare is hiring to fill an expected shortage of 50,000 workers to support implementation of electronic health records and health information exchange. HIMSS and ASHHRA want to let technology professionals know and they want to have access to each other's knowledge.

Health Care vs. Financial Services Job Growth

Employment is on the rise in Healthcare IT and spending will reach $40 billion by the end of this year. Much of that growth will come from spending on electronic health record (EHR) systems, mobile health applications and efforts to comply with new government standards. Boosted by increased spending on healthcare software -- which is needed for the rollout of EHR systems -- the U.S. healthcare IT market is expected to grow at a rate of about 24% per year from 2012 to 2014, the study said. Spending on healthcare software rose 20.5% in the past year, from $6.8 billion in 2010 to a projected $8.2 billion this year. Recent mergers and acquisitions in the healthcare IT market also point to growing private-sector interest in software, which will see sales grow at rate of more than 30% annually from 2012 to 2014.

The federal government is devoting $116 million to health IT workforce training in the form of grants to community colleges and graduate medical informatics programs, as well as curriculum development, but that alone won't be enough to make up the entire labor shortage.

   

 

- more info

---

Malware attacks increase

Malware is complex and seemingly everywhere and is often difficult to stop. It knows how to find your data - even on your mobile device and Mac. You can't ignore your "safe" devices any longer: you need to recognize and stop the threats before they do harm.

Malicious software can take the form of a computer virus or worm and disrupt or deny computer operations, steal private or sensitive information or gain unauthorized access to system resources. Since January 2011, serious malware attacks have hit many high-profile organizations who suffered damaging data loss. Some attacks were for kicks, some for money, some for political hacktivist reasons and some for reasons unknown.

One of the best ways to communicate and understand a company and its operating culture is through its policies. Designing and writing policy and communicating it effectively is an essential skill for professionals to have. By having policy carefully developed and communicated, employees will clearly know what the organization expects from them, the degree of control and independence they will have, and what the benefits and consequences are in regard to adhering to policy.

The policies that Janco has created are a must have that every enterprise needs. They can all be accessed by going to the Policy Master Page or the individual policies can accessed directly by clicking on the links below.

The policies have just been updated to comply with all mandated requirements and include electronic forms that can be Emailed, filled out completely on the computer, routed and stored electronically. A totally solution that uses technology at its best.

• CIO IT Infrastructure Policy PDF (All of the policies below which come as individual MS Word files)
• Backup and Backup Retention Policy
• Blog and Personal Web Site Policy (Includes electronic Blog Compliance Agreement Form)
• Incident Communication Plan Policy (Updated to include social networks as a communication path)
• Internet, e-Mail, Social Networking, Mobile Device, Electronic Communications, and Record Retention Policy (Includes 5 electronic forms to aid in the quick deployment of this policy)
• Mobile Device Access and Use Policy
• Outsourcing Policy
• Record Management, Retention, and Destruction Policy
• Sensitive Information Policy (HIPAA Compliant and includes electronic Sensitive Information Policy Compliance Agreement Form)
• Service Level Agreement (SLA) Policy Template with Metrics
• Social Networking Policy
• Telecommuting Policy
• Travel and Off-Site Meeting Policy

 

- more info

---

Tax liability impacted by disaster recovery plan

Keeping track of a tax liability among multiple states can get complicated. If you have three servers in three states, software could be running in any one at any time, so you’d have to consider presence in all three states. For example, if you have disaster recovery site in Pennsylvania, and that establishes presence in that state. A third party runs it; you many never have people going there and no one touches it, but you have a tax liability in that state. For customers who buy services, even though they're buying from a provider in California, they have to pay sales tax in Pennsylvania because they have a presence there.

Sales and use tax boils down to where a business has a physical presence that opens it up to tax liability within that jurisdiction. But when it comes to the cloud - where services are sold to customers who may access them anywhere from servers located who-knows-where by companies that may be headquartered anyplace - determining presence, and the liabilities that go with it, is anything but straightforward.

The state of New York has ruled that presence is determined by where an application is used, not where it is hosted. The location of the software code, according to the 2009 opinion of the New York Commissioner of Taxation and Finance, was deemed irrelevant. . .because the software could be used just as effectively by the customer even though the customer never received the code on a tangible medium or by download. (Meaning, the customer accessed the software through a browser, as is the case with cloud services.) The fact that the cloud contract provided no grant of license to use software was not found controlling. In other words, the cloud provider should be collecting sales and use tax just as if it were mailing disks to the customer, and the customer should be paying whether or not it receives a perpetual license.

Many states are moving toward an economic presence standard whereby out-of-state businesses establish presence when making sales through an agreement with a person located in that state and the in-state person refers customers to the out-of-state business through a website link.

 

- more info

---

Record Retention for the long-term

 A whopping 80 percent of the organizations studied have reported a need to retain electronic records for more than 50 years. Can your enterprise store 50 years of electronic records given current technology? Without data loss?  Do you think that you can do more than three migrations of archival data from one storage media to the next without data loss?

How many consumers using Internet photo services sites think that your digitized images will still be there 50 years from now?

To address those questions the 100 Year Archive Task Force (100YrATF), operated by the SNIA's Data Management Forum, is as a global, multi-agency group working to define best practices and storage standards for long-term digital information retention.

The 100 Yr ATF was created by SNIA because of the pending crisis in long-term preservation of digital information in the IT datacenter.  The crisis has two principle challenges:

• Losing information that is stored digitally due to corruption, loss of access, loss of discoverability, or loss of readability
• Losing control of the ability to keep up with migrating the overwhelming volume of information to new media and into new logical formats.  
  

- more info

---

What role does the CEO have in the CIOs success

Why should senior management care about their CIOs' problems? Knowing what concerns the CIO could be a first step toward building what could be a more effective IT organization.

• CIOs are hired to be strategic, but spend most of their time in the weeds
  Infrastructure uses up 80% of the IT budget, it's no wonder they have difficulty getting to the value-added projects.  There is no easy solution to the tension between strategic expectations and operational exigencies, but outsourcing much of what is a commodity, and focusing on competitive differentiators, is a good place to start.
  
  
• CIOs are stewards of risk mitigation and cost containment, yet they need to drive innovation
  How do you build a culture in which you both tightly control costs yet allow for the failures that everyone knows come with innovation?  How do you maintain a locked-down, high-security armored tank of an infrastructure while allowing for the openness that experimentation requires?  The problem of securing an organization's data while supporting the innovation that springs from creative employees demanding to use their own devices, build their own applications, and choose their own platforms grows more intense by the day.
  
  
• Technology is a long-term investment, but many companies think in quarters
  Ten years ago, CIOs had to convince the purchasing group that automating reverse auctions was better than paper RFPs, and that took time. Today, CIOs do not have to convince the business of anything. They assume it will work and they want the payout within a quarter.  While CIOs face constrained budgets, the demands on technology only increase. This paradox has plagued the IT organization for 30 years and is heating up now that software-as-a-service (SaaS) vendors increasingly are selling directly to business leaders, promising quick ROI. Then it falls to the CIO to make sure these apps integrate smoothly and securely with the organization's core systems.
  
  
• IT pervades and serves every part of the business, yet the IT organization is often removed from it
  You would think the word and would function as a connector, a word that implies togetherness.  Yet the phrase "IT and the business" does not work that way. Rather, it connotes separateness and difference, creating an us-versus-them culture that belies the actual isolation of IT.  The language people use to describe a group has a powerful impact on how it's perceived. If you can manage it, CEOs and senior management should stop using that phrase themselves and encourage others to drop it from their lexicon. But changing language is only one step.  Today, CIOs are hiring business relationship executives in the hope of eliminating a useless distinction and a distracting divide.
  
  
• CIOs are accountable for project success, but the business has to own the project
  Most CIOs proudly proclaim that in their organization, "There are no IT projects, only business projects."  This is a wonderful sentiment, but it often becomes a problem during the last mile when the business has to pony up resources to complete an IT implementation.  CIO often say, "How do you drive something you cannot really own? If you drive it yourself, people will say, 'Why is this guy doing things to us?'" So, yes, all IT projects should be business projects, but the business needs to be a good faith partner with IT.
  

The best CIOs have figured out how to manage up, around, and through these contradictions, but it is harder without the awareness and support of an enlightened CEO and executive committee.

- more info

---

Security holes continue to be identified

Security researchers say they've uncovered a flaw in several smartphone models produced by HTC that gives any application that has Internet access the keys to a trove of information on the phone, including e-mail addresses, GPS locations, phone numbers, and text message data.

Phone models claimed to be affected by the vulnerability are the EVO 3D, EVO 4G, Thunderbolt, and possibly HTC's Sensation line.

The researcherssay they informed HTC of the vulnerability, but after HTC failed to respond to their warning for five days, they went public with their knowledge.

The security gap in the HTC phones stems from modifications the company made in versions of the Android operating system in EVO and Thunderbolt models. Those changes add a suite of logging tools to the system. If a company plants those information collectors on a device, they need to be sure the information they collect is secured and only available to privileged services or the user, after opting in.

The policies that Janco has created are a must have that every enterprise needs. They can all be accessed by going to the Policy Master Page or the individual policies can accessed directly by clicking on the links below.

The policies have just been updated to comply with all mandated requirements and include electronic forms that can be Emailed, filled out completely on the computer, routed and stored electronically. A totally solution that uses technology at its best.

• CIO IT Infrastructure Policy PDF (All of the policies below which come as individual MS Word files)
• Backup and Backup Retention Policy
• Blog and Personal Web Site Policy (Includes electronic Blog Compliance Agreement Form)
• Incident Communication Plan Policy (Updated to include social networks as a communication path)
• Internet, e-Mail, Social Networking, Mobile Device, Electronic Communications, and Record Retention Policy (Includes 5 electronic forms to aid in the quick deployment of this policy)
• Mobile Device Access and Use Policy
• Outsourcing Policy
• Record Management, Retention, and Destruction Policy
• Sensitive Information Policy (HIPAA Compliant and includes electronic Sensitive Information Policy Compliance Agreement Form)
• Service Level Agreement (SLA) Policy Template with Metrics
• Social Networking Policy
• Telecommuting Policy
• Travel and Off-Site Meeting Policy

- more info

---

Social networking adds new security concerns

CIOs all agree that social networking and endpoint information are a potential liability. The big question is, where does a CIO find a non-intrusive way to protect and classify social network data to minimize risk, all while making sense economically?

Almost half of all enterprises have been victims of social networking attacks, experiencing 25 or more such attacks in the past few years at an average cost of over $27,000 per incident.

The most common sources of threats are phishing emails (47%) and social networking sites (39%). New employees (52%) and contractors (44%) were cited as the most susceptible to social engineering techniques, emphasizing that hackers target staff that they suspect are the weakest security links in organizations, using social networking applications to gather personal and professional information on employees to mount spear phishing attacks.

According to the global survey of over 850 CIOs, IT managers, and security professionals, 86% of all businesses recognize social engineering as a growing security concern. A majority of respondents (51%) cited financial gain as the primary motivation of attacks, followed by competitive advantage and revenge. The highest rate of attacks was reported by energy and utility organizations (61%) with non-profit organizations reported the lowest rate (24%), reinforcing gain as the key reason for attacks.

With compliance requirements and external threats on the rise, no business can afford to leave its data unprotected, especially at the endpoint. Fortunately, IT leaders understand the risk: Fifty-nine percent of recent survey rate backup and protection of desktop and laptop data as crucial or high priority. Unfortunately, even though the majority of survey respondents have something in place, many fall short in terms of meeting needs for identification, classification and discovery. As a result, these firms leave themselves in a position of vulnerability - especially those in highly regulated industries.

• 61% currently using or planning to use a desktop and laptop backup solution consider improving the accessibility and availability of user data a critical or very important objective.
• 50% rate the ability to quickly find endpoint data for discovery and compliance purposes a critical or high priority.
• 47% expect an improvement in the ability to improve compliance with industry and government regulations as a result of the efforts their companies are making to effectively backup, protect and manage endpoint data.

 

- more info

---

CIOs Become Pessimistic

CIOs say they expect to continue hiring, although they plan to increase their IT head counts by meager amounts.

Three quarters of the CIOs interviewed by Janco say they have not pushed back existing hiring plans amid the market volatility of the past three months. But almost one third of these same CIOs have delayed hiring plans, citing economic uncertainty, insufficient demand, and pressure from executive management to keep costs down.

Indeed, comments from IT executives about their companies' different staffing situations reveal some of the factors depressing employment. Some companies are making some layoffs plans despite thier strong performance as they continue to outsource and cut back on applications that no longer are cost effective.  

However, attracting and retaining qualified employees still ranks as one many CIOs' top concerns. One CIO said that he has 4 open positions that he has been trying to fill for eight months. The CIO says the company is "doing fairly well" and hiring, but he can't find enough of the digital and social-media experts he needs. "We have to mint these people," he says. "We want to bring new people in but the good ones do not want to move." He adds, "We're kind of moving sideways."

- more info

---

Data breach notification processes are costly

Businesses, government agencies, and educational institutions reported 50 percent more data breaches in this year than last, exposing the personal records of at least 35.7 million Americans.

The financial consequences of such breaches can be severe. Many organizations lose customers and revenue because of the violation of trust incurred from a breach. Due to the growing number of state privacy laws, most breaches require that thosewhose information is compromised must be notified.Most organizations now pay for credit monitoringservices for several years for all those impacted by a breach – these services typically cost about $100 per person per year. And in some cases, organizationsare subject to fines for revealing personal information.

A new  bill in California's (SB-24) updates current data breach notification laws by requiring organizations to include in the breach notification letters the specifics of the security incident and advice on steps customers should take. The bill also includes provisions mandating that if the security breach affected 500 or more people, the organization must submit a copy of the letter to the state attorney general's office. The bill was signed into law Aug. 31 by Gov. Jerry Brown and will take effect on Jan. 1, 2012.
 
The breach notification letters must include information such as the type of personal information exposed, a description of what happened, time of the breach, and toll-free telephone numbers and addresses of major credit reporting agencies in California, according to the new law. The original law did not specify what information had to be included in the letters. The new law also requires the letters to be sent "in the most expedient time possible and without unreasonable delay."

- more info

---

CIO and IT departments are blamed for user shortfalls

Now the CIO not only must be politically correct, but he must also be clairvoyant and understand what can go wrong, be misused, or be abused. The IT Infrastructure must be robust to address this.

When systems are abused the easiest scapegoat is the IT Department.  In the recent school webcam case at the Pennsylvania school district the IT department was blamed because they not only failed to inform school officials and administrators of the tracking capabilities of the software, but argued that telling students about the software's ability to remotely trigger notebook Webcams would "defeat its purpose" as a way to recover lost or stolen computers.

- more info